CONTRACT - MODEL RELEASE
COPYRIGHT AND REPRODUCTION - The client(s) agrees that all copyrights and/or intellectual property rights for all photographs taken at the session shall be held exclusively by Photographer. The client(s) will receive final images via online gallery, and may print at their discretion, as well as purchase professional prints and products from the photographer. The client(s) may post only purchased images online and to social media (i.e. Facebook, Instagram, etc.) but must note Amanda Rentiers Photography as the photographer and include a tag where feasible. Your purchase of the final digital images releases Photographer from any liability due to loss or damage of the images, and also releases Photographer from any obligation to maintain copies of any digital file, image, or photograph. The client(s) may not sell, distribute or take credit for any of the photos taken by Photographer.
I highly recommends that photographs be printed only through a professional printing lab. If client(s) prefers to print through a low quality printer, Photographer is not responsible for client being displeased with those printed products.
Images may not be altered or edited in anyway including editing apps or filters such as Instagram.
Editing - Any and all editing must be done by Photographer. All images will be delivered edited at Photographers artistic discretion with creative license. i.e. If images are presented as black and white, they are intended to be as such at photographers discretion. Photographer will not do any body modifications or major alterations to any person or location.
Raw, unedited images will not be delivered to clients.
Model Release - The Client(s) agrees to give permission for Photographer to post images on social media including but not limited to Facebook, website, or Instagram unless otherwise stated by ‘the client.’ The images may be used at Photographers discretion in perpetuity however not to be sold to a third party.
The Client(s) agrees that he/she is responsible for all parties involved with the agreed upon photo session. If there is an individual involved in the photo session who does not agree to the terms of this agreement the Client(s) assumes responsibility for any liability.
Digital Proofs - Photographer will send online proof gallery to clients within 14 days of session to allow clients to choose their favourites. Once the client(s) has chosen their favourites, Photographer will then finalize edits on all images delivered to client. Packages include a set number of images as stated above - clients have the option to purchase additional high resolution digital images.
USB thumb drive available for purchase.
PRINTS - If purchased or if package includes - photo prints will be delivered or mailed to client(s) within 14 days of finalized gallery and client(s) photo choices selected. Client(s) is responsible to choose images to be printed on any photo product in a timely manner. Once images are chosen to be printed - Photographer will then send to be printed and delivered within 14 days. If error occurs with printer and product must be reordered - products will be delivered as soon as available.
Print’s image quality printed via third party printers not are not guaranteed. Although images delivered by Photographer are of the highest digital resolution and quality, some company’s printers are not of the same high quality. If you would like professional lab quality prints they are available for purchase. Please request print price sheet at any time. Client(s) may request print price list at anytime and prints are available to be ordered within 6 months of session.
IMAGE ARCHIVAL - Photographer does NOT guarantee archival of the digital files passed a period of one year after the session/event date and will not be held responsible if loss occurs. Although care will be taken with the digital files, the Photographer limits any liability for loss, damage or failure to deliver photographs for any reason of Photographers non-performance caused by any force or similar circumstances, illness, accident or any cause beyond their control. In any event, the limit of Photographer’s liability shall not exceed the contract price stated herein. In the event of an unexpected occurrence (i.e. equipment failure, theft, act of god, etc) and images/products are unable to be delivered as agreed, all funds including retainer will be returned.
LOCATION - All locations are to be discussed prior to photography session. The Okanagan has many different styles of outdoor locations but safety is of utmost importance. The Client(s) or Photographer may change location within reasonable discretion to avoid injury, unsafe wildlife risk, poor weather etc. The photographer has many different location suggestions but open to client suggestions. Time of day, light, weather, time of year, season, events will all factor into location decision. Any fees associated with the agreed upon location will be added to the total session fee.
RETAINER - A retainer (non-refundable) of 50% of the session fee is applied towards the total balance upon completion and submission of this Contract. Client(s) understands and agrees that the entire amount owed for the photography package described in this contract is due before photos will be released. Session will not begin until retainer is paid.
If client must cancel or reschedule session, it must be agreed upon 48 hours prior to agreed upon session date/time. Client(s) have the option to reschedule one time without extra fee if Photographer has availability.
TRAVEL FEES - Travel outside of Kelowna - $0.55 per km.
WAIVER OF LIABILITY AND RELEASE - By agreeing to a photography session with Photographer, I am hereby waiving, releasing, and discharging Photographer and all its affiliates, from any and all liability, including but not limited to, liability arising from the negligence or fault of the entities or persons released, for death, disability, personal injury, property damage, property theft, or actions of any kind which may hereafter occur to me or my family including my traveling to and from this event. Photographer is not responsible for any injuries inflicted upon any participating parties. Client(s) will be responsible for their children and for themselves and release photographer from any claims against their person or their business. Client(s) swears that each person is participating voluntarily in the said photography session and forfeit all right to bring a suit against Photographer for any reason.
SESSION - Photographer reserves the time and date agreed upon, and will not make other reservations for that time and date. If the event/session date is cancelled for ANY reason - retainer will be forfeited.
Sessions may be rescheduled one time at no cost. Session start time (unless with an appropriate time of notice - minimum 24 hours) will begin on time. Time missed from late arrival will be taken from the session time allotted.
It is understood and agreed that no other photographer, amateur or professional, shall be allowed to photograph at the session or event while she is working. Any breach of this agreement (including iPhone photography) can constitute a reason for non-completion of the job with no liability to the Photographer.