Contract - Model Release - Liability Waiver
COPYRIGHT AND REPRODUCTION - The client agrees that all copyrights and/or intellectual property rights for all photographs taken at the session shall be held exclusively by Amanda Rentiers Photography. The client will receive images via online gallery, and may print at their discretion as well as purchase professional prints and items from the photographer. The client may also post images online and to social media (i.e. Facebook, Instagram, etc.) but must note Amanda Rentiers Photography as the photographer and include a tag where feasible. The client is encouraged to back up their images upon receiving them. Your purchase of the original files releases Amanda Rentiers Photography from any liability due to loss or damage of the images, and also releases Amanda Rentiers Photography from any obligation to maintain copies of any digital file, image, or photograph.The client may not sell, distribute or take credit for any of the photos taken by Amanda Rentiers Photography.
Amanda Rentiers Photography highly recommends that photographs be printed only through a professional printing lab. If client prefers to print through a low quality printer, Amanda Rentiers Photography is not responsible for client being displeased with those printed products.
Images may not be altered or edited in anyway including editing apps or filters such as Instagram. Any and all editing must be done by Amanda Rentiers Photography. All images will be delivered edited at Photographers artistic discretion with creative license. i.e. If images are presented as black and white, they are intended to be as such at photographers discretion. Photographer will not do any body modifications or alterations to any person or location.
Raw, unedited images will not be delivered to clients.
Model Release - The Client agrees to give permission for Amanda Rentiers Photography to post images on social media including but not limited to Facebook, website, or Instagram unless otherwise stated by ‘the client.’ The images may be used at Photographers discretion in perpetuity however not to be sold to a third party.
The Client agrees that he/she is responsible for all parties involved with the agreed upon photo session. If there is an individual involved in the photo session who does not agree to the terms of this agreement the Client assumes responsibility for any liability.
Digital Proofs - Amanda Rentiers Photography will send online proof gallery to clients within 14 days of session to allow clients to choose their favourites. Once the client has chosen their favourites, Amanda Rentiers Photography will then finalize edits on all images delivered to client. Packages include a set number of images as stated above - clients have the option to purchase additional high resolution digital images.
USB thumb drive available for purchase.
*Funds due in full prior to images being released. Invoice may be paid via E-transfer (email@example.com - password - photography), business drawn cheque or Cash. (No personal Cheques)
PRINTS - if purchased or if package includes - photo prints will be delivered or mailed to client within 14 days of finalized gallery and clients photo choices selected. Client is responsible to choose images to be printed on any photo product in a timely manner. Once images are chosen to be printed - Photographer will then send to be printed and delivered within 14 days. If error occurs with printer - products will be delivered as soon as available.
Print’s image quality printed via third party printers not are not guaranteed. Although images delivered by Amanda Rentiers Photography are of the highest digital resolution and quality, some company’s printers are not of the same high quality. If you would like professional lab quality prints they are available for purchase. Please request print price sheet at any time. Client may request print price list at anytime and prints are available to be ordered within 1 year of session.
WARDROBE - clients are fully responsible for outfit choices and Photographer takes no responsibility for colours, logos or hats. Photographer is available for outfit consultation and suggestions so please do not hesitate to ask!
LOCATION - All locations are to be discussed prior to photography session. The Okanagan has many different styles of outdoor locations but safety is of utmost importance. The Client or Photographer may change location within reasonable discretion to avoid injury, unsafe wildlife risk, poor weather etc. The photographer has many different location suggestions but open to client suggestions. Time of day, light, weather, time of year, season, events will all factor into location decision. Any fees associated with the agreed upon location will be added to the total session fee.
RETAINER - The retainer (non-refundable) is applied towards the total balance upon completion and submission of this Contract. Client understands and agrees that the entire amount owed for the photography package described in this contract is due before photos will be released. Session will not begin until retainer is paid.
If client must cancel or reschedule session, it must be agreed upon 48 hours prior to agreed upon session date/time. The client has the option to reschedule one time without extra fee if Amanda Rentiers Photography has availability.
TRAVEL FEES - Travel outside of Kelowna - $0.50 per km. Weather and road dependent of client and photographer safety is of high importance. Reschedule available due to weather and road safety when travelling outside of Kelowna at Photographers discretion.
WAIVER OF LIABILITY AND RELEASE - By agreeing to a photography session with Amanda Rentiers Photography, I am hereby waiving, releasing, and discharging Amanda Rentiers Photography and all its affiliates, from any and all liability, including but not limited to, liability arising from the negligence or fault of the entities or persons released, for death, disability, personal injury, property damage, property theft, or actions of any kind which may hereafter occur to me or my family including my traveling to and from this event. Amanda Rentiers Photography is not responsible for any injuries inflicted upon any participating parties. Client(s) will be responsible for their children and for themselves and release photographer from any claims against their person or their business. Client swears that each person is participating voluntarily in the said photography session and forfeit all right to bring a suit against Amanda Rentiers Photography for any reason.
IMAGE ARCHIVAL - The Photographer does NOT guarantee archival of the digital files passed a period of one year after the session/event date and will not be held responsible if loss occurs. Although care will be taken with the digital files, the Photographer limits any liability for loss, damage or failure to deliver photographs for any reason of Photographers non-performance caused by any force or similar circumstances, illness, accident or any cause beyond their control. In any event, the limit of Photographer’s liability shall not exceed the contract price stated herein. In the event of an unexpected occurrence (i.e. equipment failure, theft, act of god, etc) and images/products are unable to be delivered as agreed, all funds including retainer will be returned.
SESSION - Amanda Rentiers, photographer, reserves the time and date agreed upon, and will not make other reservations for that time and date. If the event/session date is changed or photo shoot cancelled for ANY reason. Sessions may be rescheduled one time at no cost. Session start time (unless with an appropriate time of notice - minimum 24 hours) will begin on time. Time missed from late arrival will be taken from the session time allotted.
It is understood and agreed that no other photographer, amateur or professional, shall be allowed to photograph at the session or event near the Photographer while she is working due to reasons of the photographer delivering the quality of images as expected. Any breach of this agreement (including iPhone photography) can constitute a reason for non-completion of the job with no liability to the Photographer.
***I look forward to working with you and will see you soon!